Administrative Specialist - Campus Event Services
Anderson Center for Entrepreneurship & Innovation at University of Tennessee
Description
Duties/Responsibilities:
· Recruits, selects and, trains unit staff to perform day-to-day operations
· Manages unit by planning, coordinating, and controlling unit work and procedures
· Responsible planning and scheduling of work activities for their zone maintenance team, which completes assigned projects that are appropriate for their level of skill and time availability
· Monitors the assigned work and enforces federal regulations governing environmental protection, hazardous waste disposal, and the use of chemical substances and materials
· Promotes preventive maintenance as a strategy in maintaining construction tools and equipment by assisting in the development and monitoring of preventive maintenance programs, keeping accurate records on all equipment indicating all repairs/breakdowns and required and performed maintenance, performing spot checks of equipment to determine their working condition, and performing and/or directing periodic cleaning and servicing of tools and test equipment
· Acts as a liaison between Facilities Services, outside contractors, and Facilities Services customers
· Collaborates with others for the purpose of implementing and maintaining services and/or programs
· Assists in the coordinating of services and activities of outside contractors for the purpose of ensuring that contracted work is completed in a safe, effective, and timely manner that it meets standards and objectives.
· Contributes to a safe accident-free work environment by enforcing operator's instructions, enforcing the correction of unsafe work practices, and following standard safety precautions during work
· Annually trained in handling and preventing fires and correct operation of a respirator
· Complete and maintain certification from OSHA
· Receives, reviews, and places work orders and actively analyzes and evaluates other alternatives for orders including but not limited to: usability, quality assurance, and price
· Assures that assigned trades personnel have the equipment and supplies necessary to perform their work
Knowledge, Skills and Abilities:
· Applicant must have the ability to read, interpret, explain, and apply procedures, specifications, standards, and guidelines governing university operations.
· Must have the ability to perform complex routine maintenance and investigate problems that arise. General knowledge of: HVAC, electric, plumbing, and carpentry to perform tasks when necessary.
· Must have knowledge regarding both repairing and maintaining: plumbing, electrical, heating and building structures.
· Candidate should have the skill of keeping accurate records of building maintenance repairs.
· Applicant must possess strong leadership abilities.
· Candidate must have the skill of facilitating and maintaining open lines of communication amongst all departments.
· Must have knowledge regarding the Archibus work management system
· Must have the ability to climb a ladder and/or work on lift when height of task is over six (6) feet high
· Ability to utilize power tools
· Must have ability and aptitude to be trained to multi-disciplined capabilities.
Qualifications
Minimum Qualifications:
· High school degree (or GED) required.
· 8 years of management experience required.
· Must have a valid TN driver’s license
· Must be able to work required shift
· Applicant must be willing to participate in the FS Facilitating Successful Leaders program; a 6-month probationary period that provides the employee with clearly defined expectations and supervisory feedback that is designed to develop and support successful leaders within Facilities Services