Financial Associate - Department of Food Science

This position provides general administrative support for accounting and financial functions in the Department of Food Science at the University of Tennessee, Knoxville.

This position processes expenditures and maintains audited documentation for the Department of Food Science for invoices, procurement cards, deposits, equipment, bids, petty cash reimbursements, and all other financial expenditures. This position will be responsible for supporting the Business Manager and Creamery Manager with all financials. This position also provides general administrative support for the educational program.

This position works in conjunction with Food Science administrative staff and will be cross-trained to perform other duties, such as some HR functions, to serve as back-up to existing personnel. In addition, this position will provide support to the UT Creamery, and perform other duties as needed.

Duties and Responsibilities

• Accounts Payable
  • Processes invoices for payment and processes procurement card statements, ensuring they are posted to the correct accounts and internal orders. Processes purchase order requisitions in ESM along with any necessary non-competitive justifications. Assists with computer upgrade purchases. Processes cost transfers utilizing the correct debit and credit adjustments. Processes miscellaneous reimbursements, (petty cash), T-27's and T-29's while ensuring fiscal compliance with each. Maintains appropriate documentation for audit. Handles new vendor requests. Processes deposits (cash, checks, credit cards) using the Online Receipting system.
• Creamery Support
  • Processes all accounts payable as listed above as well as provide support to the Creamery Manager.
• Inventory and Equipment
  • Handles equipment inventory by maintaining IRIS asset records throughout the year and tagging equipment and performs the annual verification of equipment inventory. Handles sending items to surplus and keeping up with those records. Maintains a spreadsheet of high-risk purchases that fall below the sensitive minor equipment threshold (such as tablets or inexpensive laptops/computers). Maintains a spreadsheet of all software.
• Other Financial/Administrative Duties
  • Directs faculty and staff when policy questions arise. Maintains files. Serves as back up on answering phones and helping students and guests. Performs other administrative duties as needed.

Required:

• Associate’s degree in business related field with 3+ years of professional experience in bookkeeping

Job Skills:

• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to work effectively as a team member

Preferred:

• Bachelor’s degree in business-related field with 3+ years of UT accounting experience
• Experience with IRIS/SAP and/or DASH
• Knowledge of UT’s fiscal and human resources policies and procedures