Army Administrative Assistant - Army ROTC - UTK

This position in the Army Reserve Officer's Training Corps (ROTC) program is multi-faceted and requires a keen understanding of the goals and objectives of both the University of Tennessee-Knoxville (UTK) and the Army ROTC program. It plays a critical role in ensuring effective communication between the University and the Army ROTC program, particularly with the current department head, referred to as the Professor of Military Science (PMS), and other Army ROTC personnel. The responsibilities of this position are diverse and encompass various tasks aimed at directly supporting the Army ROTC's mission on the UTK Campus.

The many responsibilities of the Army Admin Assistant include: Budget and Inventory management, Recruiting and Fundraising Support, Administrative Support, Academic Support to students, Travel planning, and Logistical Support.

Any applicant must currently possess strong knowledge of accounting principles and practices, including experience with the University’s system, DASH. Organizational, interpersonal, and communication skills are all necessary to facilitate the blend of University and Department of the Army policies and procedures. Must demonstrate proficient skills in Microsoft Office suite (Excel, Word, Outlook, Publisher, etc., and Adobe products.

Required Qualifications

• Education: Associate degree
• Experience: 2 years’ experience Microsoft Office suite, accounting software, social media guidelines and management.
• Knowledge, Skills, Abilities: accounting principles and practices, University policies and procedures, organizational, interpersonal, and communication skills.

Preferred Qualifications

• Education: Bachelor Degree
• Experience: 4 years’ experience Microsoft Office Suite, accounting software, social media management
• Knowledge, Skills, Abilities: accounting principles and practices, University policies and procedures, organizational, interpersonal, and communication skills.
• Prior DASH experience.

Work Location Hoskins Library, University of Tennessee-Knoxville, onsite.

Location:

• Onsite, some Hybrid.

Compensation and Benefits

• UT market range: MR06
• Anticipated hiring range: $45,000-50,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before Oct 17, 2025.

• Resume
• Cover Letter
• List of 3 Professional References

About The College/Department/Division The Rocky Top Battalion is the largest traditional ROTC program in the country and recruits, trains, and commissions Cadets to produce capable Second Lieutenants of Character to lead throughout the Army’s Total Force. The cadre and university employees support physical fitness and leadership skills to ensure Cadets gain the confidence and capability to lead in any situation. Cadets complete Field Training Exercises, leadership labs, and summer training opportunities which provide real-world experience needed to excel. The Rocky Top Battalion is more than military training – it is about the Volunteer Spirit – becoming part of a community that values academic excellence, strong morals and ethics, while making a lasting positive impact on everyone around you.