This position processes expenditures and maintains audited documentation for the UT Creamery for invoices, procurement cards, deposits, equipment, bids, petty cash reimbursements, and all other financial expenditures. This position will be responsible for supporting the Business Manager, of the Department of Food Science and Creamery Manager with all financials. This position also provides general administrative support for the educational program.

Required Qualifications

• Education: Associate’s degree in business related field

• Experience: At least 3 years of professional experience in bookkeeping

• Knowledge, Skills, Abilities: Knowledge of general accounting principles, cost allocation and cost management guidelines.

• Knowledge of and ability to appropriately apply University and UTIA policies and procedures.

• Ability to be highly organized and handle competing priorities and continuous interruptions while being detail-oriented and accurately keying data.

• Skills: Computer skills (Excel, Word, Adobe, etc.); mathematical skills, organizational skills, interpersonal skills, professional communication skill knowledge of general accounting principles, cost allocation and cost management guidelines.

• Knowledge of and ability to appropriately apply University and UTIA policies and procedures.

• Ability to be highly organized and handle competing priorities and continuous interruptions while being detail-oriented and accurately keying data.

• Skills: Computer skills (Excel, Word, Adobe, etc.); mathematical skills, organizational skills, interpersonal skills, professional communication skills

Preferred Qualifications

• Education: Bachelor’s degree in business-related field

• Experience: At least 3 years of UT accounting experience.

• Knowledge, Skills, Abilities: Knowledge of DASH and UT fiscal policies and procedures

Work Location: Knoxville, TN

• Onsite, Hybrid, or Remote – Onsite

Compensation and UT market range: 05

• Anticipated hiring range: $43 to $45k

• Find more information on the UT Market Range structure here

• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments:

• Resume

• Cover Letter

To be assured of full consideration, completed applications with all requested materials should be submitted on or before June 15, 2026.

About The College/Department/Division Herbert College of Agriculture has the benefit of being part of the University of Tennessee Institute of Agriculture (UTIA), which is particularly devoted to the University’s land grant mission through its AgResearch and UT Extension units, both of which provide historically strong links with businesses in and out of the state. Herbert has approximately 1,500 undergraduate students enrolled in 10 majors across eight academic departments, plus nearly 300 graduate students enrolled across eight departments.

The Department of Food Science resides within the University of Tennessee Institute of Agriculture and adheres to the three-pronged mission of land grant universities by providing quality research, teaching, and extension. The Department offers BS, MS, and PhD degrees and currently has 13 full-time faculty members with expertise in diverse areas of food chemistry, food microbiology, food processing and engineering, and food sensory science. For more information about the Department, visit our website at: http://foodscience.tennessee.edu/.

UT Creamery’s primary purpose is to provide related experiences to their fields of study, while offering premium ice cream and a wide-ranging choice of UT Creamery and Rocky Top themed merchandise. A variety of roles are offered to students including, modern ice cream production methods, manufacturing, logistics, product development, retail business management and analytics, marketing, merchandising, event planning, customer service, and direct-to-customer sales. For more information about the Creamery, visit our website at: https://utcreamery.tennessee.edu/.

Accounts payable-UT Creamery

• Processes invoices for payment and processes procurement card statements, ensuring they are posted to the correct accounts and activity codes.

• Processes purchase order requisitions in Marketplace and contracts in Agiloft along with any necessary non-competitive justifications.

• Processes cost transfers utilizing the correct debit and credit adjustments.

• Processes miscellaneous reimbursements, (petty cash), T-27's and T-29's while ensuring fiscal compliance with each.

• Maintains appropriate documentation for audit. Handles new vendor requests.

Revenue and deposits

• Processes deposits (cash, check, credit cards) using the online receipting system

• Assists with sales tax remittance from UT Creamery sales

• Reconciles POS transactions

• Processes internal transfers of revenue generated by the UT Creamery

Inventory and Equipment

• Handles UT Creamery equipment inventory by maintaining DASH asset records throughout the year and tagging equipment and performs the annual verification of equipment inventory.

• Handles sending items to surplus and keeping up with those records.

• Maintains a spreadsheet of high-risk purchases that fall below the sensitive minor equipment threshold (such as tablets or inexpensive laptops/computers).

• Maintains a spreadsheet of all software.

Other Financial/Administrative Duties

• Directs Creamery Manager and staff when policy questions arise.

• Maintains files.

• Serves as back up on helping students and guests.

• Perform other administrative duties as needed.