Department team lead for the purchasing and receiving of goods and services. Team lead for the department for all accounts payable data entry in DASH to include invoices, petty cash reimbursements, contract and vendor payments, transfer vouchers, procurement card statements. Team lead for travel support for approximately 50 full-time faculty as well as staff, graduate assistants, students: provides guidance on travel policy and procedures to ensure compliance, reduce errors, and facilitate timely processing, acts as DASH agent for entering/processing travel requests, reimbursements, registration prepayments, guest traveler requests. Responsible for the monitoring and tracking of equipment and for completion of annual equipment inventory. Provides administrative and academic support to the department and faculty.

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Department team lead for the purchasing and receiving of goods and services. Team lead for the department for all accounts payable data entry in DASH to include invoices, petty cash reimbursements, contract and vendor payments, transfer vouchers, procurement card statements. Team lead for travel support for approximately 50 full-time faculty as well as staff, graduate assistants, students: provides guidance on travel policy and procedures to ensure compliance, reduce errors, and facilitate timely processing, acts as DASH agent for entering/processing travel requests, reimbursements, registration prepayments, guest traveler requests. Responsible for the monitoring and tracking of equipment and for completion of annual equipment inventory. Provides administrative and academic support to the department and faculty.

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Required Qualifications

• Education: High School Diploma
• Experience: Minimum of 3 years administrative experience in an office or university setting.
• Knowledge, Skills, Abilities:
  • Ability to think and work independently without close supervision
  • Ability to establish and maintain effective working relationships with employees, general public, faculty, and students
  • Ability to effectively communicate both orally and in writing Ability to maintain confidentiality of information related to students and or faculty (FERPA, etc)
  • Ability to plan, organize and prioritize workload as needed
  • Ability to extract, analyze and transmit data information from a variety of sources
  • Must possess knowledge of and proficient skills necessary to utilize technology and software such as word processing, spreadsheets, and databases

Preferred Qualifications

• Education: Associate’s Degree
• Experience: Preferred 2-3 years experience working with purchasing, accounts payable data entry, and travel in a university setting, preferably at UT.
• Knowledge, Skills, Abilities:
  • Knowledge of general accepted accounting principles (GAAP).
  • Knowledge of and the skills to utilize university systems such as DASH (Oracle), DASH Marketplace, 25 Live, ARGOS, Banner.
  • Knowledge of UT policies and procedures.

Work Location

• Location: Knoxville, TN
• Location: This will be a hybrid position requiring on campus work with some remote work.

Compensation and Benefits

• UT market range: MR06
• Anticipated hiring range: $45,000-$50,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before July 31^st, 2026

• Resume
• Cover Letter

About The College/Department/Division

The Department of Theory and Practice in Education includes 75+ full-time faculty (37 tenure track), 20 academic programs housed in 3 distinct units, and 8 research and outreach centers reporting to the department. The department provides undergraduate majors in education and audiology and speech pathology, deaf studies, and special education with multiple minors offered. The graduate programs offered are a Master of Science with five concentrations and several specializations, an EdS, or Specialist in Education, and a PhD with three concentrations and several specializations. The mission of TPTE is to benefit local, regional, national, and global communities by conducting research, preparing teachers, and engaging in outreach.

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FINANCIAL: Support the department in the responsible management of the department’s fiscal and operational resources. Team lead responsibility will include assigning tasks to other team members, ensuring balanced workload distribution for purchasing and travel functions.

- Team lead for purchasing/receiving services and goods for the department in accordance with fiscal policy and general accepted accounting principles. Responsible for: ensuring proper receipts and invoices are obtained for all purchases; ensuring goods or services are accounted for and documented when received; reconcile procurement card statement. Work in coordination with business manager and department staff in tracking and documenting funds source for purchases to ensure correct fund sources are used.

-Team lead for preparing and/or entering all accounts payable DASH transactions: enter all procurement card statement transactions for all department cardholders (excluding own statement), all invoices, vendor/contract payments, journal entries (transfers). Work with business manager and other staff in tracking and documenting funding sources, updating spreadsheets, creating and utilizing internal activity codes for purchases and other expenses.

-Team lead for travel documentation and reimbursement in accordance with UT policy and established guidelines. Primary point of contact for department travelers for instruction and guidance on the travel process and procedures; acts as DASH agent for entering travel requests, prepayment of registrations, travel expense reimbursements, guest traveler requests. Position will be the department subject matter expert in travel, supporting approximately 85 faculty members and 34 graduate assistants, ensuring the accuracy, timeliness, and compliance of more than 200 trips per year, including international travel.

-Team lead for coordinating the approval, purchase, disbursement and inventory of gift cards/codes in accordance with university policy and procedures.

-Coordinate with business staff on monitoring and tracking expenses for miscellaneous internal awards for faculty/department use such as incentive grants, PDSA awards, FRAF awards, etc., to ensure fund use is in compliance with policy, funds are not overspent, and monies are reimbursed to the department from funding sources.

-Keep up with spreadsheets tracking F&A and Research funds for each faculty and help them monitor spending.

-Responsible for the equipment inventory for the department. Process documentation for surplus, transfers of equipment.

Academic and Administrative Support:

-Assist assigned program teams with planning, coordinating, and arranging for projects or special events, special projects, or acquisition of materials unique to the needs of the program team.

-Create, edit, finalize documents, and compile information/data for reports and planning purposes or other needs. Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy.

-Provide guidance and information to faculty and team members related to policies and procedures to ensure compliance.

-Responsible for coordinating/oversight of textbook orders, desk copies, books/research materials, classroom supplies for the team.

-Responsible for managing resources such as department copiers, printers, other equipment and supplies in accordance with department and campus policy (including replenishing).