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Lodge Events Coordinator

Clayton

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Administration

Maryville, TN, USA

Posted on Oct 6, 2023

Position Summary

The Lodge is a Clayton Homes training facility, specially designed to deliver an immersive setting where team members can meet and collaborate away from the duties of work. The Lodge Team believes in creating a World Class Guest Experience, customized to each group, to not only support our mission of providing an environment that inspires our guests to grow and explore, but to also support the company’s commitment to investing in its team for years to come. The Lodge is seeking a friendly, energetic, and experienced individual to coordinate Clayton Homes meetings, trainings, conferences, and retreats. This individual will work closely with the Event Manager and be responsible for ensuring all events run smoothly and are in line with The Lodge standards and brand.

Duties / Responsibilities:

Host pre-conference meetings with event facilitators to ensure all requests for meeting rooms are met.
Work through details with event hosts including room layouts, tech requests, décor, transportation, entertainment, etc.
Assist in tracking Lodge usage.
Create event schedule for the following week and review weekly with the team.
Participate in FOH team meetings to confirm all timelines between external vendors and facilitators align.
Continue to build custom experience spreadsheet.
Evolve specific business unit preference sheets.
Responsible for keeping the Lodge team up to date with any event changes.
Assist with Lodge bookings, changes, and cancellations.
Conduct post-conference meetings with the Lodge team to search for areas of opportunity.

Qualifications:

2 years of event planning/coordinating experience
Understand the importance of being thorough, detail-oriented and committed to providing world class customer service.
Positive attitude.
High sense of urgency.
Self-starter with ability to prioritize and manage multiple projects on different timelines.
Ability to work with minimal direction. Excellent follow-through skills and organizational skills.
Excellent written and verbal communication skills.
Willingness to consistently go above and beyond with outside-the-box thinking.
Responsible for communication updates to Lodge liaisons.
Other duties and special projects as assigned.
Occasional weekends may be required.

Why Clayton?

Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.

As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.

Clayton is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.

At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.

Clayton’s Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga / barre studio, volleyball and basketball courts, walking paths, and a disc golf course.

Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Business Unit - B00015

Shared Services

This job is no longer accepting applications

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Lodge Events Coordinator

Position Summary

Duties / Responsibilities:

Host pre-conference meetings with event facilitators to ensure all requests for meeting rooms are met.

Work through details with event hosts including room layouts, tech requests, décor, transportation, entertainment, etc.

Assist in tracking Lodge usage.

Create event schedule for the following week and review weekly with the team.

Participate in FOH team meetings to confirm all timelines between external vendors and facilitators align.

Continue to build custom experience spreadsheet.

Evolve specific business unit preference sheets.

Responsible for keeping the Lodge team up to date with any event changes.

Assist with Lodge bookings, changes, and cancellations.

Conduct post-conference meetings with the Lodge team to search for areas of opportunity.

Qualifications:

2 years of event planning/coordinating experience

Understand the importance of being thorough, detail-oriented and committed to providing world class customer service.

Positive attitude.

High sense of urgency.

Self-starter with ability to prioritize and manage multiple projects on different timelines.

Ability to work with minimal direction. Excellent follow-through skills and organizational skills.

Excellent written and verbal communication skills.

Willingness to consistently go above and beyond with outside-the-box thinking.

Responsible for communication updates to Lodge liaisons.

Other duties and special projects as assigned.

Occasional weekends may be required.