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Executive Assistant Project Coordinator I

Clayton Homes

Clayton Homes

Maryville, TN, USA
Posted on Sunday, October 22, 2023

Clayton Homes, a Berkshire Hathaway company and the nation's leading housing provider, is a vertically integrated housing company that builds, sells, and insures affordable housing. Our commitment to creating a World Class Customer Experience is unparalleled in the housing industry and we believe it begins with a World Class Team Member Experience. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

The Administrative Assistant provides support in a variety of functions to Clayton HBG’s senior leadership and procurement teams.

Duties / Responsibilities:

  • Collects, reviews, and analyzes complex and / or confidential data to support executive business functions
  • Manage and maintain calendars, responding to and creating meeting requests that may require frequent re-prioritization
  • Coordinate travel, primarily domestic, creating and managing itineraries as needed
  • Arrange and schedule internal and external meetings, including lodging and meeting accommodations as needed for groups ranging in size
  • Assist the Events team in the scheduling, preparation, and execution of various events, such as manager conferences, as needed
  • Handle correspondence with both internal and external sources, respond to inquiries as needed.
  • Process vendor application requests and onboarding.
  • Corporate credit card reconciliation.
  • Process capital appropriations requests in a timely manner.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Maintain electronic information, as needed.
  • Collect, review, and analyze data and prepare reports, charts, and other presentation materials.
  • Prepare and distribute reports on a consistent basis.
  • Answer internal and external calls and inquiries, and route to appropriate person or department.
  • Other duties as assigned.


  • High School Diploma required.
  • Strong work tenure
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and adherence to timelines
  • Very strong interpersonal skills and the ability to build relationships with stakeholders
  • Expert level written and verbal communication skills
  • Experience and interest in internal and external communications
  • Advanced skill in using Microsoft Office applications including Outlook, Word, Excel, Power Point) Adobe Acrobat, and Social Media web platforms
  • Advanced skill particularly in developing Excel Reports
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Ability to work collaboratively within a team and communicate at all levels within the organization.
  • Ability to learn new software such as Doodle polls and Director’s Desk board portal.
  • Ability to conduct research and present data in a succinct and well-written manner

Physical Demands:

  • Must be able to consistently operate a computer and other office productivity machinery such as telephone, calculator, copy machine, computer printer, etc.
  • Must be able to communicate with others via phone, email, and in person. Must be able to exchange accurate information with others.
  • Constantly works in an indoor, temperature-controlled, sealed-window office environment.
  • Work primarily involves sitting / standing.

Travel Requirements:

  • As Needed

Why Clayton?
A Berkshire Hathaway Company - an integrity-based organization offering unlimited career growth opportunities.
Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
Clayton is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.
Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Business Unit - B00018

Clayton Manufacturing