Clayton Homes, a Berkshire Hathaway company and the nation's leading housing provider, is a vertically integrated housing company that builds, sells, and insures affordable housing. Our commitment to creating a World Class Customer Experience is unparalleled in the housing industry and we believe it begins with a World Class Team Member Experience. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

Position Summary: The Administrative Assistant is responsible for providing our guests with a “World Class” first impression of the facility. The Administrative Assistant will manage and coordinate visitors to ensure they feel welcomed and special. This position will also make recommendations and or suggest ways to continuously improve the experience for visitors to the facility.

Duties/Responsibilities:

• Facilitate and coordinate guests and scheduled appointments.
• Answer the main phone line – route calls, take messages, and manage the initial communications.
• Store office supplies when delivered.

• Filing, making copies, printing/collating, and other pertinent administrative responsibilities as assigned.

• Collect data and create graphs for communication center slides daily.
• Assist potential candidates with on-line application process.
• Assist with additional duties or special projects as requested by the Leadership team.
• Sign for UPS & FedEx deliveries.
• Match packing slips to invoices for accounts payable and purchase orders.
• Prepare A/P batches to scan for processing through the ERP system.
• Contact Vendors to get POD’s, answer questions and update existing suppliers
• Assist with HR administrative tasks.
• Initiate phone screens for external applicants.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent preferred.
• Proficient in Excel and Word.
• Ability to learn Oracle ERP system and/or proficiency with an ERP system is a plus.
• Knowledge of accounts payable accounting techniques and methods is a plus.
• Strong analytical & problem-solving skills.

Physical Demands:

• Must be able to consistently operate a computer and other office productivity machinery
• Must be able to communicate with others via phone, email, in person.
• Must be able to exchange accurate information with others
• Work primarily involves sitting/standing, up to 4-hours at a time

Travel Requirements:

• None

Why Clayton?

• Full-time team members have the flexibility to create their own health, dental, and vision benefits package.
• Clayton provides competitive 401K programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals.
• Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
• As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• Clayton is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
• At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual, and occupational programs available online or in-person for team members.

Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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