BASIC PURPOSE OF THE JOB

Responsible for a complete and accurate payroll process; developing and directing payroll procedures; ensuring compliance with laws and tax obligations; and maintaining accurate payroll records. Possesses extensive knowledge of payroll systems and is responsible for maintaining the various systems and databases that make the payroll process successful.

REPORTS TO

Controller

JOB REQUIREMENTS

Supervisory Responsibilities: NO

Number of Direct Reports:

Minimum Education: Bachelor’s degree preferred.

Degree: Business or Hospital Administration

License/Certification Required:

Minimum Work Experience: Minimum 3 years previous experience in a similar payroll environment with more than 1000 employees. Workday experience preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in MS Office.
• Proficient in UKG or similar time and attendance/scheduling product.
• Proficient in automated Payroll Systems, preferably Workday.
• Excellent organizational skills and time management skills required.
• Ability to manage multiple priorities
• Independent discretion/decision making
• Ability to make decisions quickly under pressure
• Knowledge of compliance related to payroll practices
• Ability to communicate complicated matters at all levels of the organization

DUTIES AND RESPONSIBILITIES

• Coordinates biweekly payroll of the hospital ensuring that time transactions are recorded accurately, any problems are addressed in a timely manner, and payroll is processed by the appropriate deadline.
• Assures that the above processes are completed in adherence to hospital policy.
• Works with ADP to validate that payroll files are accepted in a timely manner, that quarterly totals are reconciled to Workday, and that state tax agencies are added as needed.
• Validates employee payment election information in Workday, adds new account information as needed, and pre-notes all changes through their appropriate bank.
• Maintains payroll procedures manual and other process documentation. Responsible for updating same in a timely manner.
• Actively participates in special projects to research, provide input and effectively implement new payroll practices, earnings, or benefits.
• Coordinates appropriate manual payments for terminations, pay corrections, etc.
• Audits biweekly payroll file for timecard errors and WD errors coming into payroll from HCM. Engages with H/R to implement viable solutions to common errors.
• Demonstrates an in-depth knowledge of payroll regulations, Kronos, and the Workday payroll system.
• Works with ADP to reconcile annual wages to payroll registers and to generate and distribute W-2 forms annually.
• Adjusts employee withholdings for unusual benefit events each pay period.
• Collaborates with the Payroll Specialist to ensure that we have full backup for the routine payroll process.
• Responds to payroll audits as necessary

PHYSICAL REQUIREMENTS-Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

Light lifting, pushing and pulling is required for 10-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference everyday.