The Office of University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Specialist for Academic Records and Registration position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list.

The minimum starting salary for this position is $36,841. Final compensation will be determined based on the candidate’s qualifications and experience.

Required Education and Experience:

High school diploma or GED

• Minimum of 1 year experience in customer service or administrative support role

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Required Knowledge, Skills, and Abilities:

• Superior customer service and time management skills, and the ability to handle multiple tasks; computer skills including but not limited to Microsoft Word, Excel, Teams, and Outlook

• Strong communication skills including listening, speaking, and writing

• Problem solving and organizational skills and with strong attention to detail

• Ability to be dependable, punctual, and a team player

• Ability to learn and adapt to new software and processes

Preferred Education and Experience:

Associate’s degree or higher

• 1 year of professional experience in higher education

• 1 year experience with computer information systems, particularly database-driven software solutions, or equivalent combination

• 2 years of experience in customer service or administrative support role

Preferred Knowledge, Skills, and Abilities:

• Knowledge of higher education

Benefits:

University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days

• Flexible work arrangements, offering a hybrid schedule to most team members

• Education benefits for employees and their dependents at UT System campuses

• Retirement and deferred compensation plans, including 401(k), 403(b), etc.

• Comprehensive medical, dental, and vision insurance plans

• Employee discounts to attractions, services, and goods

The Division

The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

The University of Tennessee, Knoxville is the state of Tennessee’s flagship university and is classified as a Carnegie Research 1 institution. As a land-grant university and as Volunteers, serving our state and nation is key to our mission. UT enrolls over 35,000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellor’s Cabinet and their Principles for Engagement, the University of Tennessee, Knoxville, builds and supports an inclusive community that provides opportunities to lead, serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.

The Knoxville Community: Nestled in the foothills of the Great Smoky Mountains, Knoxville has a metropolitan statistical area population of more than 850,000 people. We enjoy a dynamic culture that includes numerous theaters and museums, a vibrant and diverse music scene including a symphony orchestra and an opera company, world-class restaurants, numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains, and a day’s drive to Memphis, Chicago and Washington D.C.

For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.

This is an on-campus position with some hybrid/remote work schedule flexibility.

The Specialist for Academic Records and Registration serves as a key front-line representative for the Office of the University Registrar (OUR), providing essential customer service and support to students, alumni, faculty, staff, and parents. This position is responsible for handling daily processes related to academic records, course registration, transcript request processing, and document management. Key duties include generating and verifying enrollment and degree letters, processing transcript requests, reviewing repeat courses for compliance with institutional policies, maintaining student records, and updating the student information systems. The role requires strong multitasking, problem-solving skills, and attention to detail, along with a collaborative team approach. Cross training and adaptability are critical for success in managing the dynamic needs of the office and ensuring high-quality service to a diverse range of stakeholders.