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Supervisor, Accounts Payable

Pilot Flying J

Pilot Flying J

Software Engineering, Accounting & Finance, People & HR, Operations
Knoxville, TN, USA
Posted on Wednesday, May 1, 2024

Supervisor, Accounts Payable

Job Description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

Job Description

The purpose of this job is to manage and oversee the day-to-day operations of the Accounts Payable research and vendor master functions.

  1. Supervise and provide daily oversight of team; select, coach, train, and develop direct reports to include appraising job performance and conducting performance reviews
  2. Review and maintain AP vendor master data with a routine cadence of data cleansing
  3. Perform annual 1099 filing and reporting in compliance with state and/or IRS standards and deadlines
  4. Review vendor statement reconciliations and drive processes to ensure timely invoice processing to maximize vendor discounts.
  5. Research and report unclaimed property
  6. Review balance sheet reconciliations on a monthly basis and ensure all reconciling items are resolved in a timely manner
  7. Review and release journal entries
  8. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
  9. Ensure all activities are in compliance with rules, regulations, policies, and procedures
  10. Complete other duties as assigned
  • Bachelor’s degree in finance or accounting required
  • Minimum five years experience in accounting or related area required
  • Minimum of one year’s supervisory experience preferred

Specialized Knowledge

  • Advanced Microsoft Office skills
  • Familiarity with Lawson/Infor or similar financial software
  • Familiarity with ReconNet or other reconciling management applications
  • Familiarity with 1099 Reporting Requirements


  • Strong organizational skills with attention to detail
  • Excellent analytical and critical thinking skills
  • Strong teamwork, problem solving, conflict management, influencing, and negotiation skills
  • Strong written and verbal communication skills including the ability to communicate financial principles and practices with non-finance team members
  • Strong leadership skills
  • Ability to work with and collaborate with other departments
Additional Information
  • Nation-wide Medical Plan/Dental/Vision
  • 401(k) Flexible Spending Accounts
  • Adoption Assistance
  • Tuition Reimbursement
  • Weekly Pay
  • Onsite Gym
  • Onsite Cafeteria
  • All your information will be kept confidential according to EEO guidelines

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Supervisor, Accounts Payable

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Posted: 4/30/2024

Job Status: Full Time

Job Reference #: 64b9371e-3cc7-4bff-b818-e2ae8abf957c