JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 for the Undergraduate Medical Education (UME) Department assists the Assistant Dean of UME, UME Manager, and UME Coordinator in all aspects of undergraduate medical students in the third-year clerkships and fourth-year senior electives. This position provides administrative support for to UTHSC-COM, Visiting and UTHSC-PA students each year.

DUTIES AND RESPONSIBILITIES:

1. Assists in gathering Capstone, clerkships, course evaluations, and inputting data into a spreadsheet.

2. Assists with proctoring National Board of Medical Examiner (NBME) exams.

3. Coordinates and schedules meetings and appointments for managers and supervisors.

4. Coordinates, reviews, and manages the schedule for the Assistant Dean of UME.

5. Supports the organization of student events, meetings, and CSS Retreat.

6. Manages various office tasks including filing, preparing orientation materials, setting up meetings, and ordering supplies.

7. Prepares communications such as memos, reports, agendas, PowerPoints, and other correspondence.

8. Assists with coordinating and facilitating activities of UME courses and electives.

9. Oversees the management of student support areas.

10. Manages the social media account for UME.

11. Performs other related job duties.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of experience in performing office duties or customer service; OR Bachelor’s Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITY:

· Knowledge of the importance of customer support by addressing the education needs of students and faculty.

· Excellent interpersonal skills, professionalism, and emotional intelligence in working with the UME staff, course directors, faculty, and students.

· Ability to plan, organize, schedule, and implement events.

· Ability to manage multiple work responsibilities, even at peak times.

· Ability to quickly learn the requirements of the position and to adapt to change

WORK SCHEDULE: This position may occasionally be required to work evenings. May require occasional overnight travel.