Accounting Specialist III, Controller's Office, UT System Administration

Market Range 9

This position is one of three positions responsible for controlling system wide bank transactions and UT cash-related transactions. It is responsible for detecting bank fraud quickly. It ensures all UT cash transactions are recorded and approved, and it coordinates the completion of 31 bank statement reconciliations monthly. This position ensures departments resolve their deposit discrepancies and record their receivables for returned checks, ACH’s, credit cards. This position provides support for bank/cash activity to state auditors and consults with bank personnel concerning bank issues, positive pay rejects (for suspected fraud), ACH positive pay issues, deposit discrepancies, and stop payments on checks. Positive pay must be done daily, even when UT is closed. Therefore, this position must work during normal UT Holidays.

This position assists the assistant controller by continually monitoring specific accounts, processing outstanding check write-offs, and preparing month end and fiscal year end entries. It serves as a back-up for processing electronic tax payments for the administrative assistant. On behalf of the associate controller and accounts payable operations, this position monitors specific accounts daily to ensure accounts payable processes are operating correctly and problems are reported and quickly corrected.

This position oversees bursar’s offices processing of deposits, electronic funds and bank cards for various campuses and institutes.

Daily Banking Functions

• Import, download files from the First Tn Bank (FTB), SunTrust and USBank
• Manually post bank entries for the University
• Clearing – run jobs to match up bank and University transactions
• Prime connection – download credit card deposit information
  

Bank Reconciliations (31 Bank Accounts)

• Download IRIS check register
• Export bank account ledgers
• Download FTB outstanding items monthly

Positive Pay Daily (to detect check and outgoing ACH fraud)

• Verify and approve bank rejects daily to detect fraudulent checks and outgoing ACH fraud
• Confirm FTB’s receipt of all checks issued and voided daily & resolve unconfirmed checks
  

Additional Duties

• Verify bank activity processing with UT postings to ensure the postings
  were made to the correct ledger bank account
• Process SA’s (journal entries) for GL corrections,
• Notify departments to record returned checks, ACH and credit card deposits
• Assist with month-end/ year-end closings
• Process tax vouchers (for all payrolls taxes)
• Resolve deposit discrepancies
• Test all IRIS banking transactions for annual support pack installation
• Pay on-line taxes (back-up)
• Check specific accounts payable accounts for balances other than zero; notify associate controller to correct IRIS processing

A high school diploma and 5+ years of experience with university deposits, bank statements, reconciling accounting transactions, managing electronic spreadsheets, and knowledge of fiscal policy is required. Oracle experience is desired.