Executive Assistant - Office of the Chancellor - UTK

The Office of the Chancellor consists of committed staff members who assist the Chancellor in her initiatives both on campus and beyond. This position provides administrative assistance to two key individuals reporting directly to the Chancellor.

Provides high level of professional administrative assistance to Sr. Vice Chancellor for Finance and Administration and Chief of Staff which includes maintaining complex calendars, corresponding on behalf of those supported, scheduling meetings, reserving rooms, preparing materials and arranging catering as necessary. Prepares official documents and presentations; and assists with other administrative projects. Maintains strict confidentiality or privileged and/or sensitive information.

Aids the Assistant to the Chancellor as needed.

Required Qualifications

• Education: Bachelor’s Degree
• Experience: 3-5 years of experience in an administrative support position.

Knowledge, Skills, Abilities:

• Strong oral and written communication skills, including composing and editing correspondence, presentations, and reports.
• Outstanding professionalism and interpersonal skills with the ability to effectively interact with a wide range of personalities and communication styles.
• Ability to use sound judgement when making decisions, problem solving, and accessing information as needed.
• Strong knowledge of and experience using MS Office and related computer/software products.
• Ability to work in a fast-paced environment.
• Ability to prioritize daily tasks and manage projects simultaneously.
• Maintain confidentiality and discretion in all aspects of the position.

Preferred Qualifications

• Education: Bachelor’s Degree
• Experience: 1-2 years in Higher Education administrative support position
• Knowledge, Skills, Abilities: Knowledge of organization and functions of the University of Tennessee, Knoxville.

Work Location

• Knoxville, Tennessee
• Onsite with occasional weekends and evenings

Compensation and Benefits

• UT market range: MR08
• Anticipated hiring range: $40,000-73,000

Application Instructions

For best consideration applicants should submit the materials below before April 10, 2025.

• Cover letter
• Resume

About The College/Department/Division Home - UT Office of the Chancellor

Additional Information on all postings provided by UTK

About Us

With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state’s flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!

Ranked nationally as “Best Employer for New Graduates”, “One of America’s Best Large Employers”, “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!