LDA Project Coordinator - Student Life Communications - UTK

The Project Coordinator plays a central role in supporting Student Life Communications by managing projects from intake to completion. Serving as the primary contact for the project request system, the coordinator ensures clarity of submissions, develops project briefs, and organizes timelines, assignments, and workflows that align with divisional priorities. This position is responsible for facilitating planning and review meetings, keeping leadership informed of milestones, and maintaining clear communication with campus partners to ensure annual events and campaigns are executed successfully. The coordinator oversees multiple, simultaneous projects, tracking deliverables, providing regular status updates, and ensuring that all tasks, proofs, and content are delivered on time and stored appropriately. In addition, they gather results and analytics to evaluate outcomes, share best practices, and refine future workflows.

• Serve as the primary contact for the project request system, reviewing and updating submissions for clarity and completeness.
• Create and manage tasks in project management tools, ensuring correct workflows, templates, and assignments.
• Draft project and campaign briefs in collaboration with partners, incorporating strategic input and aligning with division priorities.
• Schedule and facilitate intake, planning, kick-off, alignment, and review meetings; document attendance, action steps, and timelines.
• Advise leadership on team assignments and milestones based on capacity, associated projects, and target audiences.
• Initiate planning conversations with campus partners for annual events and campaigns; communicate deadlines.
• Manage resources and budgets, providing regular updates and recommending adjustments to keep projects on track.
• Oversee project timelines, deliverables, and milestones for multiple, simultaneous projects, providing regular status updates to staff and leadership.
• Coordinate the review process by exporting content, distributing drafts, and routing proofs for approval; ensure deliverables are finalized and stored properly.
• Track analytics, feedback, and other measures of success; facilitate discussions on outcomes and document best practices to refine workflows.
• Support ongoing Student Life Communications initiatives and Community of Practice efforts.
• Provide logistical and administrative support to SLC leadership, including dashboards, scheduling, and records management.

Required Qualifications

• Education: Bachelor’s Degree in Marketing, Communications, or related field. (6 years professional experience can substitute for education requirement).
• Experience:
• Knowledge, Skills, Abilities:
  • Ability to work with various stakeholders
  • Prioritize multiple work responsibilities in time-sensitive situations
  • work with limited supervision
  • Supervise and delegate work to student staff
  • exercise good judgment, handle different situations with confidence and leadership
  • Foundational knowledge of marketing essentials and communications strategies
  • Strong skills in verbal and written communication, customer service, and interpersonal relationships

Work Location

• Location: Knoxville, TN
• Hybrid

Compensation and Benefits

• UT market range: MR07
• Anticipated hiring range: Starting at $41,000 and commensurate with education and experience.
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

About The College/Department/Division The Division of Student Life is comprised of an outstanding group of professionals who create student-centered opportunities that contribute to a transformative Volunteer Experience. These opportunities allow students to grow their skills and knowledge outside of the classroom. From health and wellness to service and engagement, we provide opportunities where students exemplify the Volunteer Spirit, inspiring others to learn, lead, and serve.

The departments and offices housed within Student Life provide the daily services our students need to thrive and plan strategically for the future of student life at UT. These departments and offices foster student engagement and leadership opportunities, prioritize the health and wellness of our students and staff, and work to enhance a sense of belonging. The division illustrates a collective effort that is greater than the sum of its parts. The departments and programs of Student Life are providing students with transformational experiences that are critical to the realization of their academic and personal aspirations.