The Senior General Ledger Accountant in the College of Arts and Sciences (CAS) is responsible for managing labor schedules in DASH to ensure accurate allocation of $150 million in salaries, benefits, and other labor-related costs, including deferred accruals and tuition. This role involves auditing labor schedules, analyzing monthly labor-related reports, and developing processes and procedures for management of labor distributions across CAS units. This position will oversee and manage labor distribution entries across 21 departments and multiple centers and interdisciplinary programs.

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The Senior General Ledger Accountant in the College of Arts and Sciences (CAS) is responsible for managing labor schedules in DASH to ensure accurate allocation of $150 million in salaries, benefits, and other labor-related costs, including deferred accruals and tuition. This role involves auditing labor schedules, analyzing monthly labor-related reports, and developing processes and procedures for management of labor distributions across CAS units. This position will oversee and manage labor distribution entries across 21 departments and multiple centers and interdisciplinary programs.

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Required Qualifications

• Education and Experience:

  • Bachelor’s degree with 2 years of experience in General Ledger Accounting, Payroll Processing, or related field

  • OR Associate’s degree with 4 years of experience

  • OR H.S. Diploma with 6 years of experience

• Knowledge, Skills, Abilities:

  • Knowledge of large platform enterprise resource planning software.

  • Excellent analytical skills with the ability to identify and resolve discrepancies.

  • Knowledge of Microsoft Office products, with proficiency in Microsoft Excel.

  • Strong organizational skills with the ability to effectively manage multiple priorities.

  • Strong verbal and written communications skills, with the ability to effectively communicate with both faculty and staff.

Preferred Qualifications

• Education: Degree in Accounting, Finance, Business Administration, or related field

• Experience: Experience with managing labor schedules in Oracle ERP

Work Location

• Location: Knoxville, TN
• Onsite

Compensation and Benefits

• UT market range: MR11
• Anticipated hiring range: $70,000 - $83,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

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Labor Distribution Management:

• Review, analyze, and determine labor schedules in DASH system to allocate salaries and benefits accurately across funding sources in CAS units.

• Ensure all labor distribution entries align with approved budgets and funding allocations, independently determining and making necessary adjustments.

• Reconcile monthly and biweekly payroll and labor distributions for CAS to ensure pay and fringe correspond to employee salaries.

• Ensure labor distributions are submitted in a timely manner to support the correct posting of salaries to accounts, particularly sponsored projects in an effort to ensure accurate billing to funding agencies, determining corrections and updates to comply with agency expectations and to support the provision of accurate schedules of final charges at project closings. Troubleshoot and independently resolve discrepancies.

• Design, implement, and maintain standardized processes and procedures for labor distribution across the College.

• Develop and implement best practices to streamline workflows and improve efficiency in managing $150 million in salary and benefit allocations.

Auditing and Compliance:

• Conduct regular audits of labor distribution transactions to identify discrepancies or errors using available reports, including Payroll and LD Cost Audit Report, Assignments with No Labor Schedule Report, and Labor Schedules in Submitted Status report, identifying and independently resolving errors and making needed adjustments.

• Ensure that labor schedules comply with institutional policies, are allowable to sponsored projects, and are in alignment College budget allocations, utilizing the Budget to Actuals report to identify discrepancies and determine how to reconcile the issues.

• Coordinate with PIs, business managers, and College finance team on labor distributions that do not post as anticipated to confirm percentages, chart strings/SPNs, and the correct assignment(s), providing guidance and expert recommendations on best options for correctly assigning labor and implementing the changes.

Collaboration and Communication:

• Advise business managers, department heads, and PIs on how different labor distribution scenarios impact project budgets.

• Advise business managers regarding prospective costing changes, retroactive changes, and the downstream impact to budgets.

• Collaborate with departmental business managers and the College's finance teams to ensure consistency in labor schedules across the College, hosting discussions related to labor distribution and the impacts seen in CAS units.

• Provide training and guidance to CAS administration financial staff who may assist in process labor on labor distribution procedures.

• Analyze and review labor distribution processes and develop and implement process improvements and enhancements.

• Provide guidance and recommendations to departments related to budget planning for salary and benefit costs