The Senior Procurement Specialist is responsible for the hands-on purchasing of printing plant materials, consumables, and office supplies to support daily operations. This role manages the full procure-to-pay process, including ordering, supplier coordination, contract compliance, purchase order to invoice reconciliation, and ensuring deliveries meet required timelines.

The Senior Procurement Specialist works closely with internal departments and vendors to source materials, request and evaluate quotes, resolve discrepancies, and maintain inventory levels while controlling costs. This position also supports RFP and RFQ processes, monitors vendor performance, mitigates supply risks, and provides guidance to staff as needed. Strong attention to detail, organization, and communication skills are essential to keep procurement activities running smoothly and efficiently.

REQUIRED QUALIFICATIONS

• High School Diploma or higher
• Proficient ability with math and calculations, including material usage and inventory tracking
• Computer proficiency, including strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Ability to provide excellent customer service while multitasking in a fast-paced environment.
• Strong communication skills.
• Strong attention to detail with the ability to maintain accurate records and reports
• Basic accounting skills, including invoice processing and reconciliation and proficiency.

• Proficient ability with math and calculations.

PREFERRED QUALIFICATIONS

• Experience in a production print or print services environment

• Experience with inventory reconciliation and annual inventory processes

• Familiarity with digital print platforms and production reporting

• Customer service experience within a print or manufacturing setting

• Experience supporting contract bids and framework orders

• Order consumables, paper, office supplies, and miscellaneous parts needed for department operations.
• Initiate, process, and track invoices for payment
• Creation of Purchase Orders. Enter and manage print orders in the Monarch system
• Request quotes from outside vendors and assist with contract bids as needed
• Work with the Business Manager to reconcile inventory discrepancies
• Open, sort, and distribute mail as needed
• Assist customers with paper samples and answer questions regarding paper, binding, and finishing options
• Answer phones and provide general departmental support as needed
• Other duties as assigned.